Annual Meeting, Jan 25, 2024
Our Annual Meeting was held at the First Baptist Church Life Center. Approximately 25 people attended in person and eight people attended online.
Jan 25, 2024 Annual Meeting Documents
Agenda for Annual Meeting
Annual Meeting Agenda, January 25, 2024
Welcome and Introductions (Suzie)
Election of 2024 Board of Directors: Five Members (Suzie)
Welcome and Introductions (Suzie)
- HOA Board and Committee Chairs
- President’s Report: Suzie Broyles & Jesse Puckett
- Secretary’s Report:Tommy Arthurs
- Treasurer’s Report and review of expenditures by category: Jonathan Leidy
- Communications Committee, Chairperson Lori Philo-Cook
- Event Planning, Chairperson Emily Leidy
- Pond, Landscaping & Commons Committee, Chairperson Kelly Zachgo
- Safety & Compliance Committee - Position Open
- Welcome Committee, Chairperson Pam Fox
- Need Volunteers: Your HOA is All Volunteer (Suzie)
- Need Board members to take care of the HOA’s business
- Need committee members for all committees
- HOA doesn’t own land under the sign on the east side of Vandament Ave. HOA does not own land under our Hwy 66 sign.
- Vandament Ave entrance signs: all solar
- Developer has offered to transfer areas to the HOA that would include the South pond and the property our signs are on. Nothing added at the North Rt.66 entrance.
- Greenbelt behind Side Track: Could be a nice walking area, but also increased maintenance and safety liability for HOA.
- $15,000 estimate to install electricity to one and bring it to the other side of the street.
- New HOA management company HOA Services of Oklahoma
- Dues increase by 15% to $345 annually to compensate for increases in maintenance of public areas and utilities
- Land acquisition for HOA within signage and maintained areas of the neighborhood.
Election of 2024 Board of Directors: Five Members (Suzie)
- Nominations via Email for board positions
- Volunteers for Board position from the floor
- Vote from people present plus proxy totals
- Homeowner Questions, Comments, Ideas (Participants)
HOA Officer Reports
Screenshots were taken of these reports at the meeting. There will be a copy of the full PowerPoint.
HOA Committee Reports
Communications Commitee, Chair, Lori Philo-Cook
Newsletter: We produced and distributed two of the three planned HOA newsletters. I was not able to get information from the Board that I needed to create a summer newsletter.
Website: Frequent updates were made to the website, including:
Website Challenges: Posting of Required Records:
Our PayPal service has not yet been updated for the new annual HOA dues amount ($345), but it will be updated once I know what the payment capabilities are of the new HOA management company and I have access to new banking account info.
Our Website Host:
Photos: Pictures for Facebook and our website are always appreciated. Please send any photos to the HOA email. We love event photos, commiteee photos, as well as pictures of scenery, sunrises and sunsets, wildlife, etc.
Email Communications: We do not have a good way to send emails to homeowners as the list has not been maintained, and the email addresses we do have may not be current. The 2023 Board contracted with a new HOA Management Company which may have an email solution so that occasional emails could be sent out to those who are willing to provide current addresses.
Event Planning Committee Report, Chair Emily Leidy
Please check back
Park Landscaping & Commons Committee Report, Chair Kelly Zachgo
2023 :
2024 Plans:
Safety & Compliance Committee Report
Compliance Reporting Form
A Google Form link will be added to the website for compliance reporting and tracking by the HOA Board.
Move-in, Move-out Checks
The Safety and Compliance Committee performs compliance checks for homes that are being sold, pior to closing. This ensures that new owners are moving into a compliant home.
Need a Chair and Members for this Committee
This committee did not have a chairperson in 2023. We would like someone to volunteer for this position and we need volunteers to serve on the committee. Please volunteer if you would like to help the Board keep our neighborhood safe and visually desirable.
Welcome Committee Report, Chair Pam Fox
You are welcome to join at any time, please e-mail [email protected]
What We Do:
Greet new homeowners, answer common questions, inform homeowners of the various misconceptions about the subdivision and confirm they have and understand the Covenants.
2023:
The welcome committee welcomed 24 new neighbors with popcorn and a welcome packet filled with area brochures, a copy of the FRHOA covenants, and other usefull information.
Members:
Pam Fox, Chairperson
Gina Carlisle
Bernadette Province
Newsletter: We produced and distributed two of the three planned HOA newsletters. I was not able to get information from the Board that I needed to create a summer newsletter.
Website: Frequent updates were made to the website, including:
- Homepage photos reflecting different seasons.
- Adding info and moving page banners about upcoming events and then posting photos taken at the events.
- Posting info and photos about new Board projects, including the construction of the pavilion and bike rack as well as the PowerPoint presentation provided at the informational HOA meeAng in September 2023..
- Promotion of PL&C Committee group projects and photos of the commitee’s achievements as well as tips about plant and tree care.
- The 2023 Annual Meeting Minutes and Board Meeting Minutes.
- Posting electronic copies of the HOA newsletter and updates to various sections of the website as needed.
Website Challenges: Posting of Required Records:
- I posted the 2023 Board Meeting Minutes in January 2024, when I received them all as Word Docs. (This makes it easy for people to read and skim through several sets of minutes to find
- pertinent info; older minutes are available on the website as PDF files.)
- I did not receive quarterly financial reports, so none were posted to the website.
Our PayPal service has not yet been updated for the new annual HOA dues amount ($345), but it will be updated once I know what the payment capabilities are of the new HOA management company and I have access to new banking account info.
Our Website Host:
- Out host is Weebly, which is owned by Square. In 2022, we renewed our hosting for two years to save money. It will renew again on Sept 1, 2024. We paid for our website URL (www.FriscoRidgeYukon.org) thru Weebly for simplicity; it is paid through June 18, 2026.
Photos: Pictures for Facebook and our website are always appreciated. Please send any photos to the HOA email. We love event photos, commiteee photos, as well as pictures of scenery, sunrises and sunsets, wildlife, etc.
Email Communications: We do not have a good way to send emails to homeowners as the list has not been maintained, and the email addresses we do have may not be current. The 2023 Board contracted with a new HOA Management Company which may have an email solution so that occasional emails could be sent out to those who are willing to provide current addresses.
Event Planning Committee Report, Chair Emily Leidy
Please check back
Park Landscaping & Commons Committee Report, Chair Kelly Zachgo
2023 :
- Continue with mowing, caring for trees, bushes, and planting areas at our entrances
- Weed control to reduce the impact of weeds in our common areas, as well as what the wind blows into people's yards
- Pond maintenance ensures we have an operational fountain with night lights and reduced invasive plants
2024 Plans:
- Mowing, weed control, fertilization, pond maintenance, etc.
- Planning a spring cleanup of our common areas. Please join us in March. We need plenty of volunteers. (One of our biggest volunteers moved out of Frisco Ridge.)
- Have delayed tree clean-up as we are not getting enough people to help. Looking into hiring help to get it done as there are safety issues.
- Need to build a berm to redirect water to keep water from flooding the pavilion.
- This year I would like to replace the dead bushes in the planters at our south entrance.
Safety & Compliance Committee Report
Compliance Reporting Form
A Google Form link will be added to the website for compliance reporting and tracking by the HOA Board.
Move-in, Move-out Checks
The Safety and Compliance Committee performs compliance checks for homes that are being sold, pior to closing. This ensures that new owners are moving into a compliant home.
Need a Chair and Members for this Committee
This committee did not have a chairperson in 2023. We would like someone to volunteer for this position and we need volunteers to serve on the committee. Please volunteer if you would like to help the Board keep our neighborhood safe and visually desirable.
Welcome Committee Report, Chair Pam Fox
You are welcome to join at any time, please e-mail [email protected]
What We Do:
Greet new homeowners, answer common questions, inform homeowners of the various misconceptions about the subdivision and confirm they have and understand the Covenants.
2023:
The welcome committee welcomed 24 new neighbors with popcorn and a welcome packet filled with area brochures, a copy of the FRHOA covenants, and other usefull information.
Members:
Pam Fox, Chairperson
Gina Carlisle
Bernadette Province
Letter Mailed to Frisco Ridge Homeowners, Dec 2023
You should have received this letter in the mail, but you can download it here.
| 2024_annual_meeting_notice.pdf |
Minutes from 2023 Meeting for Approval
Jan 26, 2023 Annual Meeting Documents
Annual Meeting Agenda |
Annual Meeting Proxy |
Annual Meeting Packet Letter2022 Balance SheetThere are two reports: Jan-June 2022 and July-Dec 2022
2022 Profit & Loss Report |
Annual Meeting BallotThere is no ballot as no one placed their name in consideration to be on the Board. We will take nominations from the floor.
Written Board ReportNo report was provided.
Committee ReportsTreasurer's Report for 2022
Minutes for Last Year's Meeting for ApprovalPlease go to Annual Meeting Minutes
| ||||||
Annual Meeting: Feb 3, 2022 at 7pm
Feb 3, 2022 Annual Meeting Documents
Our next HOA Homeowner Meeting will be held Feb 3, 2022 at 7pm.
Please look at your packet you received in the mail.
Because it worked so well last year, we plan to conduct the 2022 meeting via Zoom. We will publish the link prior to the meeting. No special software is needed to connect from your computer, tablet or smartphone.
Please look at your packet you received in the mail.
Because it worked so well last year, we plan to conduct the 2022 meeting via Zoom. We will publish the link prior to the meeting. No special software is needed to connect from your computer, tablet or smartphone.
Annual Meeting AgendaAnnual Meeting Packet LetterBoard ReportNo written report/verbal report at meeting.
Committee Reports2021 Profit & Loss Statement2021 Balance Sheet |
ProxyBallotDeveloper's Master Plans for Areas Around Frisco RidgeHighway 66 Entrance
W Vandament Area
Overall Plan: Bigger Picture View
|